The club president plans, organizes and carries out responsibilities associated with the club’s chief executive officer role. Many of these leadership responsibilities are listed below. Be assured that everyone in your club wants you to be successful. Most members will help you succeed if the tasks and expectations are clearly defined and reasonable and the members share appropriate interest and skill. You are the model members will follow; attendance, a positive attitude and working with the members’ interests in mind are most important.
Here’s what you’ll need to do:
Provide supportive leadership
- Establish a climate of enthusiasm, openness and concern. Follow up, congratulate and listen.
- Make it apparent that you are concerned and accessible. Seek input and explore alternatives before making important decisions.
Preside over meetings
- Visit www.keyclub.org and your district website weekly to see upcoming events and news.
- With members’ input, create and abide by an agenda for your weekly meetings.
- Arrange and conduct a board of directors meeting monthly.
- Make certain that each club and board meeting is well planned and organized, flows smoothly, ends on time and that each member has fun and fellowship.
- Conduct and preside over regular Key Club meetings, making certain the vice president is prepared to preside in your absence.
- Develop a good working knowledge of parliamentary procedure.
- Lead the entire membership in a well-rounded program of activities and projects.
- Set up good Kiwanis-family relations.
- Start projects within the first month of school.
- Send delegates to the district and international Key Club conventions.
- Plan at least one social activity or service project per month over the summer to maintain excitement and interest for Key Club. Invite potential members from the incoming class.
- Make sure that members from your club are attending Kiwanis meetings.
- Organize or participate in inter-club meetings.
Perform club administration
- Work with the secretary in filing your club’s annual achievement and any contests and award applications (at www.keyclub.org/awards).
- Make sure each member paid his/her dues and has received a membership card, pin and member handbook in return.
- Confidentially contact members who have not paid dues.
- Keep a file of all correspondence.
- Act as a school/community liaison.
- Keep in touch with the student council and school administration.
- Meet weekly with your faculty advisor to cover agenda points and current club issues.
Recruit and retain members
- Make certain all members are active and involved. New membership is the lifeblood of the club and its level of service. Have an aggressive, yearlong membership campaign with weekly and monthly goals to be achieved. Make certain new members understand Key Club before induction and are actively involved immediately after induction.
- Annually, set membership recruitment goals. Work toward an increase in membership over the previous year.
Train and educate your club
- Receive help and information from the past president and assist the new president in every way possible to learn about the office and your club.
- Review and understand the Key Club Guidebook.
- After elections, schedule an officer transition time. This is a great opportunity to have each outgoing officer train the incoming officers.
- Make sure club officers, board members and committee chairmen clearly understand and carry out their responsibilities throughout the year.
- Conduct elections for class directors and representatives.
- At the start of the year, schedule a date in February for elections.
Plan strategy and set goals
- Keep in mind that ongoing evaluation of club meetings and operation leads to continuous improvement in the club.
- Goals must be clear and attainable. In the end, your satisfaction will come from the knowledge that your club was active on all fronts and clearly improved during the year.
- Continuously monitor the club’s progress toward goal accomplishment and the activities and responsibilities of all officers and appointees.
Select committee chairs and make special appointments
- Define the specific role and responsibilities of each appointee, your specific expectations including time frames for achievements, and the types of skills and capabilities a person requires to achieve success in the position. A potential committee chair or special appointee is more likely to accept the appointment and be motivated to achieve results if you define the job, your expectations, club resources and why the person is the best candidate for the job.
- Work with committee chairs on their proposed projects for each upcoming month.
- Attend committee meetings. As an ex-officio member, attend as many committee meetings as possible, but let the chair run the meetings.